Account Assistant - TAFE Students Preferred null

KLEEMANN Australia specialises in both residential and commercial lifts, fulfilling demand for tailor-made lifts in New South Wales, Queensland, Victoria, South Australia, and the Australian Capital Territory. In collaboration with authorised distributors, KLEEMANN also provides the markets of Western Australia with complete lift solutions. As part of the KLEEMANN group, KLEEMANN Australia sets a high value on providing certified lift products and services of high quality and reliability.

We are hiring a casual Accounts Assistant. Salary: $30/h. The working days can be adjusted around the student’s study. Can be 2-3 days per week. Our team’s working hours is usually 9am-6pm and is flexible upon approval. There are two bus stops nearby, the stop for routes to city is just a few seconds walk from the office, the stop for routes to Macquarie is 10mins walk from the office. We offer onsite free parking as well.  

You will be responsible for assisting the Financial Controller in the overall function of the Finance Department. 

Accounts Receivable

• Managing an Accounts Receivable ledger and Accounts Receivable file.
• Collecting payments by contacting clients over phone and emails, re-send the missing invoices if there is any.
• Maintaining customer accounts.
• Securing revenue.
• Handling customer inquiries regarding billing issues.
• Submitting reports to management on accounts receivable operations.

Invoice Production

• Produce installation invoices in a timely manner.
• Produce EI and other invoices in a timely manner. 

Project Setup

Ensure that jobs are accurately set up in WIISE in accordance with the project budget / forecast.

Project Costs

Reconcile and analyse job costs for all projects and ensure they are properly and accurately accounted for by each job as well as costs for the ESG business.

Purchase Orders

Responsible for managing purchase orders process including but not limited to creation, validating PO against project budget/forecast, liaising with operations team and PMs/RMs and matching purchase orders to final invoice received.

Bank Guarantees

Responsible for end-to-end Bank Guarantees (BG) function including but not limited to maintaining an up-to-date bank guarantees (BG) register, ensuring BGs issued by our designated bank are following Kleemann Australia BG policy. 

Bank Reconciliation

Daily allocate payments received from customers.

Access to statements will be available. 

Credit Cards

To enter and allocate all transactions to appropriate account ledger. To make sure appropriate transactions have tax invoices and have been authorized by Branch Managers

Weekly Expenses

Staff expenses. Motor Vehicle expenses: Registration, Insurance, Maintenance. Utilities – Electricity, Water, Rent, Phone etc.

Monthly Creditors

Enter and create payment file for EOM accounts and ensure accuracy. Entering overseas transactions. Add appropriate purchase orders.