2022 Administration Assistant to Deputy Director of Finance - Tafe students preferred null

About You

Are you a highly organised and proactive individual with administration experience?
Have you got outstanding attention to detail?
Are you a fast and eager learner?

The Deputy Director of Finance at SWSLHD is seeking a resourceful, proactive and professional Administration Assistant to join their fast-paced, highly skilled team.

You will have previous experience as an administration assistant (or similar) and be efficient in problem-solving within a high functioning team. You will be able to make arrangements for meetings, appointments and travel as well as having an effective phone manner to ensure the management of office correspondence. You will be resourceful in your role and be willing to take on ad hoc projects involving planning and team organisation. Your customer service skills will be at the forefront of this role and you will have a positive and upbeat personality which will allow you to connect with all stakeholders in the business.

This role is an exciting opportunity to move into a secure, progressive government agency and build your future in the industry. If this sounds like your stepping stone to your career, click apply now!

What you'll be doing

In this role, you will be responsible for providing a high level of secretarial and administrative support to the Deputy Director of Finance and District Finance Team. You will collate data and prepare documentation in line with organisational requirements, screen, review and prioritise incoming telephone calls, emails, reports and files to ensure the management of correspondence reflects the service priorities and support information flow and inform decision making. You will be required to use highly developed problem-solving skills to prioritise a high-volume workload and coordinate multiple work tasks concurrently, ensuring deadlines are met with minimal supervision.

Where You'll Be Working

At South Western Sydney Local Health District we are proud to be an equal opportunity employer, where we don't just accept differences but we honour and support it. Committed to providing a working environment that thrives and values diversity, we encourage people of Aboriginal and/or Torres Strait Islander background and people with a disability to apply.

How to Apply

To be considered for this position, please ensure you address the selection criteria as thoroughly as possible.

• Demonstrated ability to work with minimal supervision and independently initiate and prioritise actions to complete complex tasks.
• Demonstrated experience in a similar role.
• Demonstrated understanding of the need to maintain confidentiality/privacy.
• Excellent interpersonal, written and verbal communication skills based on a customer-focused approach.
• Demonstrated ability to make effective decisions and manage conflicting priorities to ensure the successful completion of required tasks.
• Highly developed administrative/organisational skills in an environment of competing priorities.
• Demonstrated proficiency in secretarial duties for committees including taking minutes, and preparing agendas and reports.
• Experience with computer systems including but not limited to, Oracle, Health Roster HPRM, and MS Office based programs.

For role related queries or questions contact Deborah Macdonald on (02) 8738 6950 or via email on Deborah.Macdonald2@health.nsw.gov.au

Interview Date Range: 20/04/2022 – 27/04/2022

Additional Information

Transforming Your Experience

Transforming Your Experience (TYE) is SWSLHDs key strategy to always positively transform your, our patients, our consumers, our staff and our communities' experiences across our organisation and services. Our vision is that our care is always safe, high quality and personalised and all our staff are supported and empowered to achieve their full potential. SWSLHD upholds the CORE Values – Collaboration, Openness, Respect and Empowerment.

Stepping Up – Close the Gap

Stepping Up aims to assist Aboriginal applicants understand how to apply for roles with NSW Health by clarifying the recruitment and onboarding process. If you are an Aboriginal person and wish to obtain more information about applying for a role within South Western Sydney Local Health District, please contact the SWSLHD Aboriginal Workforce Team on SWSLHD-AboriginalWorkforce@health.nsw.gov.au

Workplace Giving Program

South Western Sydney Local Health District employees also have the opportunity to make a difference to help those less fortunate. Visit the Workplace Giving Program for more information.

Salary Packaging

South Western Sydney Local Health District employees are able to enjoy the benefits of salary packing. Visit Smart Salary for more details.

To be eligible for permanent appointment to a position in NSW Health, you must have an Australian citizenship or permanent Australian residency.

All NSW Health workers are required to have completed a primary course of a COVID-19 vaccine which has been approved or recognised by the Therapeutics Goods Administration (TGA). New applicants must have completed the vaccination course prior to commencement with NSW Health, or provide an approved medical contraindication certificate certifying the worker cannot have any approved COVID-19 vaccines available in NSW.